Genealogy collaboration by email

 There are two ways I can think of to collaborate by email. Please scroll to bottom where I write about my inspiration.

Evernote provides each user with a unique email address that allows you to forward messages or attachments directly into your default notebook. You will find yours in "Account info..."

Tell your collaborators to CC ALL emails to the Evernote email address. If you don't want it to go to your default notebook designate another notebook in the subject line. If you want the email to go to the notebook "Mary" write @Mary in the subject line.

Using gmail (or any extra email address) What I would do is get an email address that you use for NOTHING else but your collaboration with one person. Then have your collaborator send emails directly to that address.

WAIT! Get Permission to share!

If you are going to share email correspondance in a folder online for anyone to see you need permission! Here is an example email asking for permission:

Subject: Permission to Share Family History Emails in Public Dropbox

Dear [Name],

Thank you again for the helpful information you've shared about our family history. I’m organizing all the correspondence I’ve received into a Dropbox folder that will be public, so that other relatives and researchers can access it — both now and in the future.

I'd like to ask your explicit permission to include your emails in that public folder. This would mean:

• Anyone with the link can read your messages.

• The folder will remain available long-term, and may be downloaded or cited by others.

• I would include your name as the author of your emails, unless you ask me to remove or anonymize it.

If you're comfortable with this, could you please reply with a line like:

“You have my permission to include my emails in a publicly viewable Dropbox folder for family history purposes.”

If you'd prefer I limit access or only share certain messages, I’ll gladly honor that. Just let me know.

Thanks again for your generosity and for being part of preserving our family’s story.

Warmly,
[Your Name]
[Your contact info, if needed]

Here is a second email if you would like to include the emails in a book you are writing:

Subject: Request for Permission to Share Family History Emails (Dropbox, Book, or Website)

Dear [Name],

Thank you again for the valuable information you’ve shared about our family history. I’m working on organizing and preserving this material so that it can benefit others — both now and in the future.

I’d like to request your permission to do two things with the emails you’ve sent me:

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1. Include your messages in a public Dropbox folder

This folder would be:

• Publicly viewable (anyone with the link can read it)

• Shared with family members and genealogy researchers

• Archived long-term as a resource for others

2. Quote or reference your messages in future publications

This may include:

• A family history website

• A printed or digital book or article, including works that may be offered for sale

---

If you’re comfortable with this, you can simply reply with something like:

“You have my permission to include my emails in a public Dropbox folder and to quote them in any future family history projects, including publications that may be sold.”

If you’d prefer to limit how or where your words are used, or if you’d like to stay anonymous, I’ll absolutely respect that — just let me know.

Thank you again for your kindness and generosity in helping preserve our shared history.

Warmly,
[Your Full Name]
[Optional: your email, phone, or project website]

What inspired me to start an email collaboration is the work of Agnus Pearlman.

ALL of her MASSIVE amount of genealogical notes has been archived at OCCGS. I know this because she has written about my ancestor, Thomas Bailey Christian of Indian Creek, Virginia. What is beautiful is there are several collections of correspondence she had with friends about different family lines. It is so vast that is very hard to describe. I have thought about the many email conversations I have had but I didn't save them! I think they would be so interesting for people in the future to read. Well, what I am doing is starting now! And what I want to ask you is just go check out the "Agnus Pearlman Project" and see if your family is in there. I'm posting here because a lot of the work is about Virginia. But ... you just have to see for yourself! Hopefully find your family or get inspired to archive your genealogy conversations!

Compiled Research Agnus Pearlman Project